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Actionable Tips for Giving and Receiving Feedback

Writer's picture: Leonor AmaralLeonor Amaral

Feedback is a crucial element in personal and professional development. It acts as a guide, helping us align with our goals and recognize areas for improvement. In my previous article, "The Power of Feedback: How It Can Transform Your Journey", I explored how effective feedback shapes our progress, clarifies expectations, and supports goal achievement. Whether you are giving or receiving feedback, the right approach can make a significant difference in its perception and utilization. Building on that foundation, here are actionable tips for both giving and receiving feedback effectively.



Hands of two people holding pens, writing on paper over a desk, symbolizing collaboration and the process of giving and receiving feedback.

Strategies for Giving Feedback


Be Specific and Objective

Focus on specific behaviors rather than general traits. For example, instead of saying, “You’re not a good listener,” say, “I noticed that during meetings, you often interrupt before others finish speaking.”


Use the SBI Model (Situation-Behavior-Impact)

  • Situation: Describe the context. “In yesterday’s team meeting…”

  • Behavior: Explain the specific action. “…you interrupted several times.”

  • Impact: State the outcome. “…which made it hard for others to share their ideas.”


Balance Positive and Constructive Feedback

Acknowledge strengths and successes along with areas for improvement. This balance helps maintain motivation and receptiveness.


Be Timely

Provide feedback as soon as possible after the behavior occurs. Immediate feedback is more impactful and easier for the receiver to connect to the specific behavior.


Be Empathetic

Approach feedback with empathy. Consider how you would feel receiving the feedback. Phrase your feedback in a way that shows understanding and support.


Offer Solutions

When providing feedback on areas that need improvement, it is helpful to also suggest specific, actionable steps the person can take to address the issues. For example, instead of just saying, "You need to be a better listener," you could say, "In team meetings, you might try summarizing what others have said before you respond. This ensures that everyone feels heard and can improve the overall communication in the group." This gives the person a concrete action they can take to improve their listening skills and enhances the feedback by providing a clear path forward.


Ensure Privacy

Provide feedback in a private setting to avoid embarrassment and allow for an open and honest discussion.



Strategies for Receiving Feedback


Listen Actively

Pay full attention to the feedback giver, maintaining eye contact and avoiding interruptions. Show that you are open and interested in their perspective.


Ask for Clarification

If any part of the feedback is unclear, ask for examples or further explanation. “Can you provide an example of when I was not thorough in my reports?”


Avoid Defensive Reactions

Try not to react defensively. Take a moment to process the feedback before responding. This helps you to respond thoughtfully rather than emotionally.


Acknowledge the Feedback

Recognize the feedback giver’s effort. A simple “Thank you for your feedback” shows appreciation and openness to improvement.


Reflect and Act

Reflect on the feedback and identify actionable steps you can take to improve. Create a plan to address the areas highlighted and follow through with it.


Seek Regular Feedback

Proactively ask for feedback regularly rather than waiting for formal reviews. This shows a commitment to continuous improvement.



Overcoming Challenges in Receiving Feedback


Emotional Responses


  • Recognize Your Emotions: Acknowledge your feelings. It’s normal to feel defensive or upset. Take deep breaths and allow yourself a moment to regain composure.

  • Pause Before Responding: If you feel emotional, pause before you respond. This can prevent an immediate, emotional reaction and give you time to consider your response.

  • Focus on the Content, Not the Delivery: Sometimes, feedback may not be delivered in the best way. Focus on the message rather than the delivery style.


Resistance to Feedback


  • Understand the Root of Resistance: Reflect on why you are resistant. Is it due to a lack of trust in the feedback giver, fear of change, or a feeling of being unfairly judged?

  • Engage in Open Dialogue: If you disagree with the feedback, discuss it openly with the feedback giver. Seek to understand their perspective and explain your point of view calmly and respectfully.

  • Seek a Second Opinion: If you doubt the feedback, seek a second opinion from another trusted colleague or mentor to get a different perspective.

  • Build a Growth Mindset: Cultivate a growth mindset where you view feedback as an opportunity for growth rather than a personal attack.



Overcoming Feedback Avoidance


  • Create a Feedback-Rich Environment: Encourage a culture where feedback is normalized and seen as a regular part of development. This reduces anxiety around receiving feedback.

  • Set Clear Goals: Establish clear personal and professional goals. Feedback can then be seen as a tool to help achieve these goals, making it more meaningful and less threatening.

  • Regular Self-Assessment: Engage in regular self-assessment to identify your own strengths and areas for improvement. This can make external feedback less surprising and easier to accept.



Conclusion


By implementing these strategies, you can create a more positive and productive feedback culture that enhances personal and professional growth. Feedback is a powerful tool when used effectively, fostering continuous improvement and helping you sculpt a successful future.


How will you use the power of feedback to sculpt your future?

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